• H-1 Overlay meeting, October 30, 2007, 7p.m. TSD Ward Bldg, Auditorium
• General Meeting, November 14, 2007, 7 p.m., TSD Ward Bldg, Auditorium
  • Several issues raised in the September 12 meeting will be discussed; including Schools, Playground Equipment and Traffic Safety. Neighbors can express interest in any of these areas and volunteer to work on the established task forces.
• Board Meeting,, January 16, 2008, 7 p.m., Conley Akin Gym Health Room

To ensure proper reporting to the Board, the Chair of each committee must be a board member. The community should be encouraged to serve on committees in which they have an interest. Board members were provided an opportunity to sign up for committees.

Communications:

Chair: Jeanne Fair
Web Site: Rick Alexander
Newsletter: Kurt Zinser
List Groups: David Ratledge

External Affairs:

Donna Wilson-Renner volunteered on the sign-up sheet to serve on the committee.

Historical:

Rachel Craig suggested that the Board hold off setting up the Historical Committee until completion of the H-1 Overlay. These two committees appear to have overlapping goals and the Board agreed. Carole explained that she would assume that anyone working on H-1 would also be interested in serving on the Historical Committee and if that was not the case to let her know. Gary Anderson and Lance Dean volunteered on the sign-up sheet to serve on the committee.

Park/Greenway:

Carole explained that the same scenario exists for the Playground Equipment which will come under Parks and Greenways. Laura Barton, Chloe Chitwood, and Kurt Zinser volunteered on the sign-up sheet to serve on the committee. (Chloe did so by phone prior to the meeting.) Chair: Sue Wrisberg

Neighborhood Watch:

Chris McAdoo agreed to serve as Chair. Carolyn Williams will meet with Chris to let him know what has been done in the past on this committee.

Social:

Chair: Lee Ann Ratledge. Jeanne Fair and Carolyn Williams will continue to serve on this committee.

COIN:

Need two representatives from IH. The group meets the first Monday of each month at 5:30 p.m. in the LT Ross Building on Washington Avenue. Rachel Craig and Barb Arnold agreed to serve. It is critical that IH have representation, therefore Carole Allen and Laura Barton will serve as alternates.

Newsletter Distribution Volunteers:

Carole explained that for the past two years the Board has established Newsletter distribution areas. The following board members agreed to serve for the established distribution areas:

Area A

Carolyn Williams
Edward Dildine
Brian Douglas
Laura Barton

Area B

Carole Allen
Lance Dean
Rachel Craig
Brian Douglas

Area C

Jeanne Fair
Katie Hannah
Jim Rodenhouse

H-1 Overlay:

Rachel Craig reported that the committee has made tremendous progress. The research sub-committee is charged with determining the construction date of each home within five years. The best way to obtain this information is by reviewing the city directories. This source provides additional information and the sub-committee is collecting auxiliary information to expand the historical picture of each home.

A picture and architectural description of each house will be a part of the overlay package. The pictures have been taken and the descriptions are being completed.

The Guidelines have been drafted and the committee has reviewed and made the initial revisions. Rachel explained the approval process that will be followed if the Guidelines are adopted. Carole asked that the letter to absentee landlords be revised to stress that a vote is a part of the Guideline approval process and that their input is needed.

Communication with each household is imperative. Initially the committee was going to provide each household with a copy of the guidelines however they are now considering distributing a summary of the guidelines with a cover letter. Neighbors will be instructed where to find the complete guidelines, on the web and through Board members. Ann has agreed to draft the summary. The H-1 Committee anticipates distribution to the neighborhood the weekend of October 20 or one or two days after. Visuals will be included in the summary.

Rachel explained that the first neighborhood meeting to address the H-1 Overlay is scheduled for October 30. The purpose of the meeting is to explain the process, discuss the guidelines and to most importantly, obtain feedback. The H-1 Committee will take this feedback and revise the Guidelines as needed. The committee anticipates a second community meeting soon after the first of the year. Between October 30 and the first of the year, households will be contacted and asked for concerns, questions and comments regarding the Guidelines.

Schools:

Katie reported that one of the neighborhood residents is in the process of applying for a charter school. The application was submitted October 1 and the task force is waiting to see the results. A Montessori school will open soon on Bradford. In addition to developing ideas to improve schools, the task force is looking at developing school information for those moving into the neighborhood. Included will be a list of those in the neighborhood associated with specific schools willing to answer newcomer questions. The task force anticipates that there will be discussion of this topic at the General meeting.

Playground Equipment:

This is a subset of Parks/Greenways. Laura Barton will lead this task force.

Traffic Safety:

Edward Dildine will chair this task force.

Dues Collection and membership directory update:
Carolyn Williams distributed packages for dues collection and updating the directory. A list of things dues are used for is included for homeowners. The following board members were charged with collecting dues and updating information: Laura Barton, Gary Anderson, Barb Arnold, Donna Wilson-Renner, Brian Douglas, Normalee Neubauer and Chris McAdoo. Greg Congleton, Lee Ann Ratledge and Sue Wrisberg will serve as backups. Dues are $5 for seniors and $10 for all other households which can be paid by check or with cash. Board members were instructed to initial or have homeowner initial contact information. If homeowners use cell phones rather than home phones please have those listed as well. E-mails can be collected to begin a neighborhood e-mail list. Package information and dues should be sent to Carolyn Williams before November 20, 2007.

Suggestion to close Blvd on Halloween Night:
The Board discussed possible closure of the Blvd on Halloween Night for the safety of trick or treaters. The Board agreed that this issue was too complex to address before this Halloween. Carolyn Williams made a motion to table the issue of closing the blvd for Halloween until next year. Brian Douglas seconded it. The motion was passed.

Chris McAdoo suggested and the board agreed that one of the activities for the upcoming children's party on October 27, 2007, will be the making of signs to be posted Halloween night. Carole will provide stakes for the signage and Chris will facilitate the project.

Suggestion for neighborhood car window stickers:
A suggestion has been made to create a neighborhood window sticker to enhance community identity. Rick Alexander developed two straw-man sticker logos and Carole obtained prices from one vendor. The prices range from $5.14 each for 50 stickers to $1.60 per sticker for 200 stickers. Donna Wilson-Renner agreed to check into the pricing further and make recommendations to the board by the next meeting in January.

Roundtable:
Rachel Craig informed the board that the South Waterfront Development has hired another pair of hands, Suzanne Bass. A public meeting will be held November 13, at 7 p.m. at the Kerbela Temple. An open house (drop in to look at the schematics) will be prior to the meeting.

Dave Hill (Senior Director, South Waterfront Development) is developing a monthly newsletter for news of the south waterfront development. Carole informed the Board that when she receives the newsletter she will put it on the web site.

Rachel also informed the Board of the meeting with Kelly Conley regarding development of the Conley property on the waterfront. The meeting is this Thursday at 10 am at the South Knoxville Baptist Church.

Adjourn:
Brian Douglas made a motion to adjourn. Chris McAdoo seconded the motion. The motion was passed. Meeting was adjourned at 8:15 p.m.

Respectfully submitted,
Donna Wilson-Renner